Micro tools
Small tools that run a process.
A micro tool is a small, hosted app with a fixed scope. It does one job properly, uses the same core product as every other customer, and is configured for you rather than rebuilt.
From $99 per month + GST. Live in days, not months.
What counts as a micro tool
| Micro tool | Core engagement | |
|---|---|---|
| Scope | Fixed | Built around your business |
| Setup | Days, not months | Weeks to months |
| Price | $99 to $199 per month + GST | $3,000 to $6,000 per month + GST |
| Changes | Configuration only | New code and workflows |
| Support | Email support | Named team |
If it needs new workflows, deep integrations or its own logic, it is a core engagement, not a micro tool.
Why not just use AI?
AI does the typing. This does the rest.
AI can draft the email, summarise the document or write the report. It is weak at the parts a business actually depends on: running the same way every time, being answerable, checking its own work, and staying up.
Consistency
The same process, every time.
Same checks, same steps, same rules. Every job, every user, every day. Change it once and it changes everywhere.
A consultant
A person who knows your business.
A named consultant who has seen your setup, answers the phone, and tells you honestly when the answer is no. Not a chatbot or a ticket queue.
Verification
Checked before it counts.
AI can be confidently wrong. We check against the source, put a person at the decisions that matter, and keep the record of who approved what.
Robustness
Built to keep running.
Hosted, monitored, backed up and supported. Failures handled, data recoverable, and someone to call when it breaks at 8am on a Monday.
The micro tools
Chosen for the parts of the job AI cannot own: holding a process, remembering dates, enforcing approvals and keeping the record.
Approval Workflow
Businesses where approvals live in email and text.
Route purchase orders, leave, variations or quotes to the right person, and keep a record of who approved what and when.
Example
A 15-person builder stops approving variations by text. Every request goes to the project manager, the client gets a clear yes or no, and the office can show exactly who signed off.
- Your approval steps
- Email and mobile approvals
- Automatic reminders
- Full approval history
Compliance Tracker
Trades, transport, NDIS and anyone managing subcontractors.
Keep every licence, insurance certificate and induction current, with automatic reminders before they expire.
Example
A builder has 40 subcontractors. Every insurance certificate is logged, anyone whose policy expires in 30 days gets an email, and the office can export an audit-ready list for a tender.
- Custom credential types
- Expiry reminders by email
- Document upload and verification
- Audit-ready export
Asset & Service Register
Businesses with equipment, vehicles or plant.
Every asset, its service schedule and warranty in one place, with reminders when maintenance is due.
Example
A fleet of 18 utes and trailers. Each one has a QR code, service history and next-due date. The workshop knows what is due this week without a whiteboard.
- QR code labels
- Service and warranty dates
- Due-date reminders
- History per asset
Client Portal
Service businesses with repeat customers.
A branded place for your customers to see quotes, approve work, upload documents and track progress.
Example
A 12-person electrician sends a quote. The customer approves it in the portal, uploads site access details, and the job lands on the schedule. No email chains, no lost attachments.
- Your logo and colours
- Secure customer logins
- Quotes, approvals and file upload
- Job status updates
What you get, and what you do not
Included
- Hosted, monitored and backed up
- A real person on support, not a bot
- Verification checks where the process needs them
- Updates and fixes included
- Cancel with 30 days notice
Not included
- Custom features or workflows
- Deep integrations beyond the listed scope
- Custom design or branding work
- On-site work
Need something built around your business? That is our core work. Most engagements are $3,000 to $6,000 per month.
Start with a micro tool
Tell us which tool you need and we will confirm the scope before you pay anything.